Information in the form of electronic data or documents is the basis for every business process. However, rapid availability is not always guaranteed. Thus, too high a data volume leads to a noticeably poor performance. Documents – whether paper or digital – are not optimally accessible to every intended user. In addition, ever stricter legal regulations govern the handling of data and documents, resulting in high costs and increasingly severe penalties for non-compliance. Many new questions also arise in connection with the S/4-HANA migration: What should be done with the data/documents from the legacy systems? Can they be transferred to the new landscape?
DATAROUP consultants are familiar with all these problems and the challenges they pose for companies.
The data load increases exponentially. Legal regulations are becoming stricter and personal data is becoming increasingly important and worthy of protection. The switch to SAP S/4 HANA is within reach. These are at least three good reasons to take a closer look at your database and clean it up, so that your reporting system can provide reliable information in the long term. We can offer you the following services:
With SAP’s ILM solution, you can continuously monitor your data stock and efficiently manage it in the long term – throughout the entire lifecycle of data records, from creation to deletion. This does not only include the archiving of data. Legal requirements for data retention, data destruction and the obligation to provide evidence considerably extend the demands on data management. According to the EU-DSGVO, existing personal data stocks must be earmarked for a specific purpose. If this earmarking has expired, the data must be removed reliably, completely and physically from the database. By implementing appropriate ILM scenarios, your company can not only overcome this hurdle. There are also other positive side effects, such as:
The number of daily processes that are still based on paper, Excel or by sending file attachments is still extremely high in most companies. The associated personnel effort, the errors generated and unintentional compliance violations should not be underestimated. Printed information is not optimally managed, it is often difficult to access and lacks transparency. High time to look for automated DMS solutions.